Job Description

Job Description

Office Manager  

Reports to Director of Operations

About Your Role

As the Office Manager, you are the central hub for administrative and facility functions that keep our business running smoothly. From managing supplies and overseeing facility needs to serving as the first point of contact for visitors and callers, you’ll ensure that our team has the resources, communication, and environment necessary to thrive. You’ll work closely with both operations and administrative leaders to bridge communication, coordinate services, and maintain a professional, welcoming front office.

What’s a Typical Day Look Like?

Your day starts by checking the office calendar, reviewing supply needs, and ensuring the front desk is prepared for customers and visitors. You’ll answer phone calls, greet walk-in clients, and direct inquiries to the right team member. Throughout the day, you’ll

monitor inventory levels, place supply orders, and coordinate with vendors on facility-related needs such as maintenance or service calls. As a liaison between operations and administration, you’ll communicate updates, track office tasks, and support projects that require organization and follow-through. Expect variety—every day brings opportunities to solve problems and keep the office running at its best.

What You'll Do

Your duties include, but are not limited to:

Supplies & Inventory:

• Manage office supply levels; order and restock as needed.
• Maintain records of purchases and ensure cost-effective ordering.
• Coordinate distribution of supplies to staff as required.

Facility Management:

• Serve as the point of contact for building management, maintenance requests, and service vendors.
• Oversee cleanliness and organization of office spaces, conference rooms, and reception area.
• Ensure office equipment (printers, phones, etc.) is operational and serviced as needed.

Front Desk & Customer Service:

• Answer phone calls and direct them to the appropriate team member.
• Greet visitors and clients professionally upon arrival.
• Handle incoming/outgoing mail and packages.

Team Communication & Support:

• Act as a liaison between administrative and operational staff.
• Help coordinate meetings, agendas, and follow-up communications.
• Support special projects or events with logistics and materials.

What We’re Looking For

You are a reliable, organized multitasker who thrives in a fast-paced environment and enjoys supporting others.

• Experience: 2+ years in office administration or management; customer service experience preferred.
• Skills: Strong organizational and multitasking abilities; proficiency with Microsoft Office/Google Workspace; comfort with phone and email communication.
• Communication: Excellent interpersonal skills with a professional and friendly demeanor.
• Problem-Solving: Ability to troubleshoot basic facility or supply issues and find quick solutions.
• Adaptability: Flexible and able to shift priorities to meet team needs.

What We Offer

We offer a compensation and benefits package that includes:

• Retirement: 401(k) plan with employer matching after 1 year of employment.
• Healthcare: Medical, dental, and vision coverage available upon eligibility.
• Life Insurance: Group life insurance available.
• Time Off: Flexible PTO policy with paid holidays.

Equal Opportunity

We are committed to providing equal employment opportunities (EEO) to all candidates, without discrimination based on race, religion, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by federal, state, or local laws.

Important Note

Applicants must be legally eligible to work in the United States. Proof of work authorization will be required upon hire.

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